Maintain meticulous records of sample distribution, including recipient name, date, quantity, and method of delivery. This documentation protects you and ensures compliance with all applicable laws.
Strictly adhere to all federal and state regulations regarding prescription drug samples. This includes understanding and following the Prescription Drug Marketing Act (PDMA) guidelines.
Verify the recipient’s identity and professional credentials before dispensing samples. This might involve checking their license or other professional identification.
Implement secure storage and inventory management practices for samples to prevent theft or diversion. Consider using locked cabinets or other secure storage solutions.
Regularly review and update your sample distribution policies and procedures to reflect changes in regulations and best practices. Stay informed on new laws and guidelines.
Provide comprehensive training to staff involved in sample distribution to ensure they understand and follow all procedures. This includes policies on record-keeping, security, and recipient verification.
In case of any discrepancies or issues, immediately initiate a thorough investigation and take appropriate corrective actions. Maintain detailed records of any such incidents.
Consult with legal counsel specializing in pharmaceutical regulations to ensure your sample distribution practices remain compliant. Regular legal review is recommended.
Familiarize yourself with the specific requirements of your state’s board of pharmacy regarding sample distribution. State regulations may differ from federal guidelines.
Consider using a sample management system to streamline your processes and maintain accurate records. This technology can improve efficiency and reduce errors.
